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Administrative Assistant - Educational Affairs

Apply now Job no: 497867
Work type: Full-time
Location: Burnett School of Medicine at TCU
Categories: Clerical and Office Services

Job Summary: The Administrative Assistant provides administrative assistance at the School of Medicine. This position has delegated authority to perform professional level programmatic or administrative functions the School of Medicine. The Administrative Assistant makes decisions or recommendations regarding assigned administrative or programmatic functions. Examples of responsibilities includes department administrative services which may include a percentage of time spent performing duties such as developing meeting agendas and taking meeting minutes, revising the schedules and calendars, planning organizational events and meetings.
Duties & Essential Job Functions: 1. Provides day-to-day department office management and support, including, but not limited to, general reception duties, collecting and distributing mail, photocopying, assisting students and other visitors, procuring office supplies, organizing materials in common areas, and ensuring that common areas are kept neat and orderly.
2. Independently plans and coordinates special projects to meet strategic goals and objectives. Manage program development initiatives and timelines.
3. Supports development and implementation of new school-wide and departmental administrative and programmatic policies.
4. Assists with special events planning and regularly scheduled meetings.
5. Engages key stakeholders whose collaboration or feedback is needed to successfully achieve the school-wide and departmental outcomes.
6. Performs other related duties as assigned
Required Education & Experience: • High School Diploma, GED or equivalent.
• 1 year of basic office experience.
Preferred Education & Experience: • Associate degree in a related field or some college education
• 2 years of experience working in office/clerical work
• Office management in an academic medical center
Required Licensure/Certification/Specialized Training: • None
Preferred Licensure, Certification, and/or Specialized Training: • None
Knowledge, Skills & Abilities: • Skill in interpersonal, problem-solving and organization.
• Skill in communication and public relations.
• Skill in writing and proofreading; strong office management skills.
• Skill in the use of Microsoft Office, Adobe Photoshop (or comparable software), and web site software.
• Ability to be flexible and the ability to work with a broad range of constituents.
• Ability to be a self-starter with the ability to prioritize work effectively, handle multiple projects at any given time, and work well independently.
• Ability to maintain confidentiality.
TCU Core Competencies: University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations): • Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment: • Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• Meeting and event support is required and often occurs outside of regular business hours.
• This role is an on campus, in-person position.
• Traveling between multiple work sites is often necessary.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
AA/EEO Statement: As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law. 

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