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Administrative Support – Neeley External Relations

M.J. Neeley School of Business

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Administrative Support – Neeley External Relations

  • 499234
  • Clerical / Office Staff
  • Temporary
  • Opening at: Jan 9 2024 at 12:00 CST
  • M.J. Neeley School of Business

Job Summary:

The Administrative Support - Part Time position is responsible for supporting the Neeley External Relations Office by responding to customers, providing information, supporting select projects and initiatives and receiving and processing data.

Duties & Essential Job Functions:

1. Answers or refers inquiries; gives instructions; schedules appointments or reservations; takes messages.
2. Prepares and produces reports and documents by recording and delivering notes in meetings; maintains contact lists, researching, analyzing and summarizing information and trends; coordinating and completing project requirements.
3. Provides office support by receiving, completing, verifying and evaluating information, preparing and distributing mailings; developing and maintaining file system; preparing reports.
4. Prepares and supports processing of invoices, contracts, new vendor requests and expense reports in Jaggaer and Concur systems.
5. Engages with vendor relationships and processes for procuring and ordering supplies, promotional items and similar. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
6. Supports logistics for select events including set up, catering, technology preparation and materials.
7. Upholds a high level of confidentiality and professionalism in handling sensitive information.
8. Performs other related duties as assigned.

Required Education & Experience:

• High School diploma or GED equivalent.
• 1 year of basic office experience.

Preferred Education & Experience:

• Affinity and experience in marketing, communications, PR or similar.
• Experience with invoicing and contract management or software a plus.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of basic office techniques.
• Proficiency or mastery in PowerPoint, Word, Excel, Outlook and complex calendaring.
• Proficiency using Zoom, Microsoft Teams or other online meeting software.
• Knowledge of basic customer service techniques.
• Skill in the use of Microsoft Office to include PowerPoint, Word, Excel and Outlook.
• Skill in effective written and verbal communications.
• Solutions-oriented mindset.
• Ability to balance multiple projects simultaneously.
• High sense of personal responsibility.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law. 

TCU Annual Security Report & Fire Safety Report Notice of Availability

Texas Christian University is committed to assisting all members of the campus community in providing for their own safety and security. TCU’s Annual Security Report and Fire Safety Report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act. This report includes statistics for the previous three calendar years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within, or immediately adjacent to and accessible from the campus. The statements of policy contained within this report address institutional policies, procedures, and programs concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, emergency notifications and timely warning of crimes, sexual and interpersonal violence, and personal safety at TCU. Additionally, this report outlines fire safety systems, policies and procedures for on-campus housing facilities, as well as residence hall fire statistics. 

The Annual Security Report and Fire Safety Report can be found on the TCU Police Department website at https://police.tcu.edu/annual-security-report, or a paper copy of the report may be obtained by contacting the TCU Police Department at 817-257-7930, or via email at police@tcu.edu.

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