The Assistant Director Space Management and Interiors develops and provides oversight for the space planning/management program including the development of university-wide space policies, programs, procedures, and necessary committees in a manner that allows space to be accounted, assigned and managed in a transparent and effective manner. This position oversees strategic planning, design, allocation and acquisition of campus related Space, Interior Design, Environmental Graphics, Site Furniture, and Wayfinding to include the development and maintenance of a 5 year capital strategy for common space FFE renewal. This position will serve as the primary coordinator of departmental moves specific to relocations associated with capital projects and space reassignment. This position will coordinate with Facilities Asset Management staff for the development and maintenance of a space inventory database necessary to inform strategic space allocation strategies consistent with peer benchmarking, reporting, utilization efficiencies and optimization consistent with best practices in space planning/management. Space activities include data analysis and reporting related to all university space with added emphasis on research space consistent with efforts to strengthen TCU’s status as an R2 institution.
1. Responsible for the development of strategic presentations, unit reporting, executive level reporting, and may be required to represent the senior Facilities administration in university meetings as necessary.
2. Facilitates (in cooperation with key stakeholders) the development, recommendation, adoption, updating, and management of a comprehensive university space policy at TCU.
3. Facilitates the development of goals and metrics, in alignment with the university strategic plan, designed to improve decision making related to space allocation and project justification.
4. Provides reports and graphics to illustrate data to various university officials in support of strategic space management and utilization. This analysis and reporting shall be for all space, including research space to include detailed information regarding research space assigned to funded grant activity (in cooperation with the Associate Provost for Research).
5. Develops data informed recommendations for approval and facilitates reassignment of space between university programs and departments. Develops and manages an online space request and justification submittal, review and approval process. Develops and maintains a strategic space use plan to address major emerging and ongoing initiatives of the university, to include anticipated costs, benefits, and opportunities.
6. Works with campus constituents to identify program needs and evaluate competing space priorities.
7. Designs and conducts space needs analysis, planning and utilization studies to improve utilization efficiency and allocations to all university space with added emphasis on research space consistent with efforts to strengthen TCU’s status as an R2 institution.
8. Develops schematic level diagrams and graphics to illustrate space allocations, furniture solutions, and departmental layout of space within individual suites to assist with specific departmental requests.
9. Coordinates with Facilities Asset Management regarding space inventory and facility condition data to inform space management strategies and work with Facilities Planning to inform future annual capital expenditures related to space allocation.
10. Provides minimal project management duties by reviewing space planning and new construction with contractors/vendors and clients to develop layouts; attending design meetings; evaluating design standards and appropriateness to client needs, requests and expectations.
11. Serves as the primary coordinator of departmental moves specific to relocations associated with capital projects and space reassignment.
12. Oversees and manages the Interior Design and exterior site furnishings activities of internal staff and consultants to ensure that interior design efforts are aligned with the vision and stated goals of the University.
13. Develops and maintains a 5 year strategy for renewal and replacement of FFE in public spaces across campus.
14. Oversees and manages the Environmental Graphics and Wayfinding activities of internal staff and consultants to ensure efforts are aligned with the vision and stated goals of the University. Ensures proper coordination with various university stakeholders, specifically Marketing and Communications for branding and messaging.
15. Monitors project budget by assisting with cost estimates; reviews contractor/vendor invoices; recommends approval for payment.
16. Maintains reference library and sample materials by inventorying, organizing, and updating items.
17. Performs other related duties as assigned.
• Bachelor’s degree and 7 to 10 years relevant experience
• Degree in design or planning field.
• Relevant experience as a lead designer, planner, or project coordinator.
• Experience working in higher education either as a consultant or with an institution performing space utilization analyses, space inventories, test fits, and an understanding of room type codes.
• Experience in Interior Design, Architecture, Environmental Graphics, Wayfinding, and Project Management.
• Experience as a supervisor and/or demonstrated experience in the effective leadership of a team or organization.
• Experience with space management enterprise software.
• Valid Texas Driver’s License.
• Must be insurable under the university motor vehicle requirements.
• NCIDQ certified, or licensure within respective field.
• LEED AP certified.
• Membership and participation in related peer groups and relevant professional organizations.
• Knowledge of best practices in space management, space planning, and interior design.
• Knowledge of customer service techniques and a sense of responsiveness to concerns.
• Knowledge of basic office techniques.
• Skill in oral, written and interpersonal communication.
• Skill in the following software applications: Microsoft Office Suite, AutoCad and Revit, InDesign, Illustrator, Photoshop or other comparable presentation tool.
• Ability to assemble clear and concise graphic presentations involving sophisticated subject matter.
• Ability to demonstrate resilience and diplomacy while building relationships and creatively solving problems.
• Ability to work with minimal supervision to accomplish assigned goals and tasks; demonstrated self-starter.
• Ability to prepare and interpret construction drawings.
• Ability to assist team members and higher-level management in providing visualization and technical planning assistance.
• Ability to organize and prepare clear and concise planning report information.
• Ability to lead a team.
• Ability to evaluate and make recommendations to improve operations.
• Ability to balance multiple projects simultaneously.
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to- face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 25 lbs.
• Work is sometimes indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
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