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Associate Director for Financial Aid Compliance

Enrollment Management

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Associate Director for Financial Aid Compliance

  • 499137
  • Managerial / Administration
  • Full-time
  • Opening at: Nov 6 2023 at 11:00 CST
  • Enrollment Management

Job Summary:

The Associate Director for Financial Aid, Compliance is responsible for designing, implementing, and updating comprehensive policies and procedures to ensure the institution’s compliance with regulatory requirements to the Federal Higher Education Act, The National Collegiate Athletic Association, the Texas Higher Education Coordinating Board, institutional policies and procedures, and other entities related to the proper allocation and distribution of aid programs to TCU.

Duties & Essential Job Functions:

1. Ensures fiduciary and regulatory compliance in the administration of over $270 million in annual financial aid disbursements.
2. Coordinates activities with auditors performing the A-133 audit, TEG Audit, and other internal and/or external audits and program reviews.
3. Monitors the awarding of athletic scholarships and other NCAA processes to ensure compliance with Division I regulations.
4. Works collaboratively with the athletics compliance office to ensure accuracy of squad lists, certifications of countable aid, and calculations of team and individual aid limits.
5. Provides responsibility for monthly fiscal reconciliation of all federal and state funds.
6. Identifies areas of non-compliance with federal, state, and institutional regulations and policies and coordinates the development of appropriate corrective actions to mitigate risk and improve compliance practices.
7. Performs periodic internal audits of key processes such as verification, satisfactory academic progress, Title IV refunds and NCAA equivalency limits.
8. Provides responsibility for reconciling disbursements and allocation drawdowns between financial aid, student accounts, the finance office and various external funding sources.
9. Maintains policy and procedural documentation for internal training in federally accepted formats for auditing purposes.
10. Manages and maintains consumer information in accordance with federal guidelines.
11. Coordinate training for all financial aid staff.
12. As part of the Financial Aid Office Leadership Team, collaborates and sets objectives and goals for maintaining compliance; seeking to improve current processes to effectively support the objectives of the enrollment management division.
13. Participates in data gathering and coordination of federal, state, and institution reports.
14. Acts as liaison between the Office of Financial Aid and other campus representatives who are responsible for compliance but do not directly report to the Office of Financial Aid.
15. Monitors and keeps the Director informed of potential changes to rules and regulations.
16. Attends regular training in student financial aid and NCAA administration to stay abreast of compliance regulations as they pertain to federal, state, and institutional aid.
17. Maintains master calendar of all federal, state, and agency reporting dates and deadlines.
18. Assists the Director with special projects, reporting, and internal controls as requested.
19. Responsible for the Financial Aid Office in the absence of the Director.
20. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor's Degree.
• 5 years' experience in Financial Aid administration or combination of education and experience.

Preferred Education & Experience:

• None

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of higher education federal and state financial aid programs, policy and procedures and processes.
• Skill in interpersonal and communication, both verbal and written.
• Ability to work both independently and collaboratively in a demanding environment.
• Ability to manage multiple complex assignments with sensitivity to deadlines, priorities, and changing circumstances.
• Ability to solve complex problems and troubleshoot for potential solutions.
• Ability to demonstrate professional work ethic and positive, problem-solving attitude and troubleshooting skills.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law. 

TCU Annual Security Report & Fire Safety Report Notice of Availability

Texas Christian University is committed to assisting all members of the campus community in providing for their own safety and security. TCU’s Annual Security Report and Fire Safety Report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act. This report includes statistics for the previous three calendar years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within, or immediately adjacent to and accessible from the campus. The statements of policy contained within this report address institutional policies, procedures, and programs concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, emergency notifications and timely warning of crimes, sexual and interpersonal violence, and personal safety at TCU. Additionally, this report outlines fire safety systems, policies and procedures for on-campus housing facilities, as well as residence hall fire statistics. 

The Annual Security Report and Fire Safety Report can be found on the TCU Police Department website at, or a paper copy of the report may be obtained by contacting the TCU Police Department at 817-257-7930, or via email at

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