The Coordinator for Extramural Research is responsible for assisting Harris College principal investigators with administrative responsibilities related to pre-award research and training grant management (e.g., grant budget preparation and research documentation maintenance), faculty research review activities (e.g., monitoring approvals, assisting with external research/grant reviews), and post-award administration (e.g., guiding researchers to set project accounts and track and submit expense documentation).
Grant Proposal Development
1. Monitors funding announcements and opportunities from various sources, such as federal agencies and other sponsors to proactively identify opportunities that align with faculty research priorities.
2. Provide guidance to researchers on eligibility, deadlines, and submission requirements.
3. Assists with budget development and preparation/tracking of necessary documentation.
4. Assists with grant form inputs and monitoring, checking compliance with funding announcements.
5. Monitors coordination of sub-award paperwork and letters of support.
Grant Proposal Submission
6. Manages the submission process in collaboration with the TCU Office of Sponsored Programs.
7. Reviews proposal to ensure compliance with sponsor guidelines and university policy.
8. Maintains a list of possible external reviewers (and coordinates payment to external reviewers/consultants as needed).
9. Keeps log of faculty research trainings for regulatory compliance (e.g., conflict of interest, responsible conduct of research certificates and expirations, etc.)
Pre-Award Grant Administration
10. Maintains records of pre-award activities, including proposal submissions, communication with funding agencies, and other relevant documentation.
11. Maintains list of ongoing, approved and planned projects to monitor space coordination and compliance deadlines; communicate with faculty and other stakeholders about ongoing projects.
12. Communicates with departments associated with research (Sponsored Programs, Finance, Human Resources, Compliance) about procedures related to research administration and communicate those to faculty; assist with navigating systems.
Post-Award Grant Administration
13. Tracks progress reporting to ensure compliance with funding agency requirements.
14. Collaborates with faculty and research administrators to establish project accounts and allocate expenses.
15. Collaborates with investigator to process and track documentation associated with project subcontracts, hiring, and expenses.
16. Coordinates trainings for faculty on grant development best practices, funding agency guidelines or other topics in conjunction with the Associate Dean for Research.
17. Serves as an ex officio member of the Harris College Research Committee.
18. Performs other related duties as assigned.
• Bachelor’s degree
• 2 years of experience assisting with management of research activities, or other relevant administrative or financial experience.
• Experience with research-related budgets and financial management.
• Knowledge of federal regulations, guidelines, and compliance requirements
• Skill in both written and verbal communication.
• Skill in strong organizational skills and attention to detail.
• Skill in the use of a computer and associated word processing and spreadsheet software.
• Ability to prepare reports.
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
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