Coordinator of Dance Operations and Facilities

Job Summary:

** This is an internal job posting intended for current TCU employees only. **

The Coordinator of Dance Operations and Facilities is responsible for facilitating the school objectives by assisting and leading in both daily and long-term operations, programming, facility management, and planning for the TCU School for Classical & Contemporary Dance.

Duties & Essential Job Functions:

1. Facilitates departmental objectives by providing support of the academic dance program, dance production, and special dance event programing; interpreting and communicating regulations, requirements, and criteria to students and faculty; explaining guidelines and procedures to faculty, parents, students, and staff.
2. Manages and oversees the department’s financial accounting by monitoring expenditures and revenue; preparing and submitting departmental budgets; creating projections and implementing strategies to meet departmental financial responsibilities; approving expenditures within university and departmental guidelines; preparing financial reports and communicating issues or needs to the SCC Dance Director.
3. Manages departmental operations and administrative functions by planning and implementing office systems, layouts, equipment procurement, and computing and facilities maintenance.
4. Manages contract administration associated with dance programming, guest artists, musicians, production staff, and special dance event programming including insurance requirements for on- and off-campus programming.
5. Supervises summer and special programs, coordinating with TCU University Events, scheduling events, developing marketing materials, managing budgets, and overseeing staff. Also manages policies related to risk management including departmental campus programs for minors.
6. Oversees facility operations, classroom technology and maintenance projects. Communicate with freight companies for large deliveries involving loading dock. Distribution of goods upon delivery.
7. Maintains department schedules by keeping calendars for department personnel; arranging meetings, classes, conferences, teleconferences, and travel.
8. Manages all accreditation required archival processes for records, performances, photography, video, and related artifacts.
9. Acquires and arranges for licensing rights to material produced by the department and ensures compliance required by publishing house agreements in marketing and publicity efforts.
10. Manages marketing and public relations efforts for the School for Classical & Contemporary Dance including advertising schedule, media reservations, marketing material project management, departmental photography/videography including scheduling freelancers and managing dance production photo/video archives.
11. Processes special requests for space access from other departments, University Events or outside vendors. Schedule space requests for theatre students/faculty/staff—check AdAstra for space reservations in Emra Lowe.
12. Requests and management of keys and swipe access for faculty, staff, students and TCU associates (e.g. Physical Therapists and Pilates Specialists).
13. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree and 2 years of program management or business operations experience
OR
• High school diploma or GED equivalent and 6 years of program management or business operations experience.

Preferred Education & Experience:

• Accounting / budgeting experience
• Experience working in a university performing arts program.
• Experience in Dance operations

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• Concur
• PeopleSoft
• Jagger

Knowledge, Skills & Abilities:

• Knowledge of specific job-related programs
• Knowledge of university and department specific computer software
• Skill in strong customer service and interpersonal skills
• Skill in some or all components of Microsoft Office
• Skill in Microsoft Windows navigation
• Skill in basic keyboarding, record keeping techniques
• Ability to communicate information effectively
• Ability to draft grammatically correct correspondence
• Ability to manage multiple projects and meet deadlines
• Ability to assume administrative tasks and make independent decisions regarding daily activity and building maintenance

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 25 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• Some activities are conducted outside of normal business hours
• Occasional travel and weekend commitments required

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.