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Director of Prospect Management

University Advancement

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Director of Prospect Management

  • 499307
  • Professional Staff
  • Full-time
  • Opening at: Feb 13 2024 at 13:30 CST
  • University Advancement

Job Summary:

The Director of Prospect Management will coordinate portfolio optimization and solicitation strategies, measure gift officer progress toward annual goals, help maintain data accuracy and integrity, and provide ongoing prospect management and tracking for major and principal gifts. Under the direction of the Senior Director of Prospect Development, this position is responsible for developing and maintaining a prospect pipeline and the analysis of movement of prospects through the full donor cycle. The Director will collaborate with University Advancement leadership and gift officers across schools/units/initiatives to provide strategic recommendations regarding cultivation and solicitation of TCU donors.

Duties & Essential Job Functions:

1. Builds and maintains partnerships with development officers and University Advancement leadership to effectively manage prospect assignments.
2. Provides insight for prospect strategy through ongoing portfolio and pipeline analysis.
3. Supports the growth of high capacity portfolios and major and principal gift prospect tracking.
4. Proactively recommends processes to ensure the best prospects are actively managed.
5. In partnership with the Advancement Operations team, produces regular prospect management reports and dashboards that track the quality of prospect pools, portfolios, and metrics to aid in decision making across the division.
6. Works closely with the prospect research team to maximize the success of fundraising activities and goals.
7. Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, etc.
8. Adheres to ethical and confidentiality guidelines of both TCU and the Association of Professional Researchers for Advancement (APRA).
9. Educates University Advancement staff about current research practices and trends.
10. Performs additional duties as assigned.

Required Education & Experience:

• Bachelor’s degree.
• 4 years’ prospect development/ prospect management/advancement research or related experience in higher education or non-profit development role.

Preferred Education & Experience:

• Master’s degree
• Experience with relational CRM databases. Experience with Blackbaud products a plus.
• Experience with financial and/or statistical analysis and understanding of financial sectors and fundraising trends.
• Experience in writing logical and detailed reports with a high degree of accuracy

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of academic fundraising processes.
• Knowledge of fundraising prospect management techniques and methodology.
• Knowledge of relational CRM databases, data visualization software, and Microsoft Office applications (Word and Excel).
• Knowledge of wealth indicators.
• Knowledge of online research methods, along with database maintenance and retrieval.
• Skill in analytical and organizational techniques.
• Skill in strong organizational, professional and interpersonal techniques.
• Ability to analyze and interpret complex financial disclosures for the purpose of wealth assessment.
• Ability to work independently, prioritize tasks and meet deadlines.
• Ability to think critically and identify solutions.
• Ability to lead and exercise sound judgment, particularly in working with sensitive and confidential information.
• Ability to learn navigation and data entry in a large, complex database (Blackbaud CRM).
• Ability to initiate and collaborate on projects.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• This is an on-campus, in-person position.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law. 

TCU Annual Security Report & Fire Safety Report Notice of Availability

Texas Christian University is committed to assisting all members of the campus community in providing for their own safety and security. TCU’s Annual Security Report and Fire Safety Report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act. This report includes statistics for the previous three calendar years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within, or immediately adjacent to and accessible from the campus. The statements of policy contained within this report address institutional policies, procedures, and programs concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, emergency notifications and timely warning of crimes, sexual and interpersonal violence, and personal safety at TCU. Additionally, this report outlines fire safety systems, policies and procedures for on-campus housing facilities, as well as residence hall fire statistics. 

The Annual Security Report and Fire Safety Report can be found on the TCU Police Department website at, or a paper copy of the report may be obtained by contacting the TCU Police Department at 817-257-7930, or via email at

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