The Research and Clinical Training Associate is responsible for assisting administrative responsibilities associated with research grant management (i.e., grant budget preparation and research documentation maintenance), departmental research review board activities (i.e., facilitating DRB reviews of student research), equipment and supply purchasing for faculty research labs, in addition to maintenance of contracts with external facilities serving as clinical training sites for COSD graduate students, and assistance with data tracking for program assessment.
Grant Assistance – Pre-Award
1. Assists with budget preparation/tracking of necessary documentation.
2. Maintains list of possible outcomes with regard to teaching schedules (e.g., tracking who will have a course release if grants are funded).
3. Maintains data on Davies School resources (e.g., necessary information for “Equipment” and “Facilities” sections of grants.
4. Assists with grant form inputs (e.g., entering contact information for department and university on grants).
5. Maintains a list of possible external reviewers (and coordinates payment to external reviewers/consultants as needed).
6. Assists with other grant writing mentoring activities sponsored by the department (e.g., coordinates lunch ordering for grants workshop).
7. Keeps log of faculty research trainings for regulatory compliance (e.g., conflict of interest, responsible conduct of research certificates and expirations, etc.)
Grant Assistance – Post-Award
8. Manages ordering for grant funding (e.g., submits purchase orders for test forms, coordinates with IT for equipment purchases).
9. Manages and monitors student/consultant/employee hiring according to the terms of grants (which may include setting up FrogJobs accounts, ensuring the student hire has been finalized, tracking student/consultant hours from their timesheets on individual grants).
10. Coordinates student/employee access to project information (e.g., making sure key cards allow students into building, students have keys to labs, students maintain a student worker account via lab email).
11. Monitors which services/grant activities need to be approved through the TCU contracts office versus activities that can be managed by the PI.
12. Coordinates travel reimbursement for grant activities.
13. Assists PI with monitoring report deadlines/navigating submissions systems.
14. Conducts monthly review of project cost (confirmed by PI) to ensure matching records with the Office of Finance.
15. Maintains copies of student worker Human Subjects/RCR training certificates.
16. Manage undergraduate student research assistant lab applications and on-boarding related to general procedures/ Human Subjects training
17. Maintain list of ongoing, approved and planned projects to monitor space coordination and compliance deadlines; communicate with faculty and other stakeholders about ongoing projects
18. Communicate with departments associated with research (Sponsored Programs, Finance, Human Resources, Compliance) about procedures related to research administration and communicate those to faculty; assist with navigating systems
19. Serve as an ex officio member of the COSD Research Committee
External Clinical Training Assistance
20. Works with the Director of the Miller Speech and Hearing Clinic to secure and maintain agreements with external clinical sites for the clinical education requirements of graduate students in COSD.
Program Assessment Data
21. Assists program directors in tracking data for program assessment
22. Serves as an ex officio member of the COSD Assessment Committee
23. Performs other related duties as assigned.
• High School diploma or GED equivalent.
• Experience in management of administration of clinical research activities and/or clinical education.
• Skill in both written and verbal communication.
• Skill in the use of a computer and associated word processing and spreadsheet software.
• Ability to prepare reports.
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
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