Job Summary:

The Administrative Assistant provides administrative assistance at the Burnett School of Medicine. This position has delegated authority to perform professional level programmatic or administrative functions. Examples of responsibilities includes department administrative services which may include a percentage of time spent performing duties such as developing meeting agendas and taking meeting minutes, revising the schedules and calendars, planning organizational events and meetings.

Duties & Essential Job Functions:

1. Provides day-to-day department office management and support, including, but not limited to, general reception duties, collecting and distributing mail, photocopying, assisting students and other visitors, procuring office supplies, organizing materials in common areas, and ensuring that common areas are kept neat and orderly.
2. Independently plans and coordinates special projects to meet strategic goals and objectives. Manage program development initiatives and timelines.
3. Supports development and implementation of new school-wide and departmental administrative and programmatic policies.
4. Assists with special events planning and regularly scheduled meetings.
5. Engages key stakeholders whose collaboration or feedback is needed to successfully achieve the school-wide and departmental outcomes.
6. Performs other related duties as assigned

Required Education & Experience:

• High School Diploma, GED or equivalent.
• 1 year of basic office experience.

Preferred Education & Experience:

• Associate degree in a related field or some college education
• 2 years of experience working in office/clerical work
• Office management in an academic medical center

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Skill in interpersonal, problem-solving and organization.
• Skill in communication and public relations.
• Skill in writing and proofreading; strong office management skills.
• Skill in the use of Microsoft Office, Adobe Photoshop (or comparable software), and web site software.
• Ability to be flexible and the ability to work with a broad range of constituents.
• Ability to be a self-starter with the ability to prioritize work effectively, handle multiple projects at any given time, and work well independently.
• Ability to maintain confidentiality.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• Meeting and event support is required and often occurs outside of regular business hours.
• This role is an on campus, in-person position.
• Traveling between multiple work sites is often necessary.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Texas Christian University values Integrity, Engagement, Community and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.