Assistant Registrar - Compliance

Job Summary:

The Assistant Registrar for Compliance is responsible for supporting TCU compliance with the NCAA program for student athletes as well as the VA certification process for eligible students. This is done by certifying eligibility status of students for those programs; researching, compiling, and reporting academic information; writing queries, running processes, and producing reports in PeopleSoft; and updating office web pages. This position also oversees other areas of compliance for the Registrar’s Office such as student FERPA requests, directory holds, and guest access to student records.

Duties & Essential Job Functions:

1. Certifies eligibility of all student athletes by reviewing transcripts, GPA’s and other academic documents; certifies academic progress toward degree; compares student academic records with NCAA policies; keeps open communications between the Registrar’s Office and TCU Athletic Compliance Department.
2. Completes NCAA reports for graduation by certifying each student athlete’s continuation or graduation.
3. Prepares, certifies and submits annual APP (Athletic Participation Performance) and APR (Athletic Performance Rate) reports to NCAA
4. Reviews and evaluates annual changes in NCAA certification rules and develops new procedures and/or new reports to facilitate adherence to the new/changed rules.
5. Collaborates and communicates with the offices of Athletic Compliance and Athletic Academic Services.
6. Certifies eligibility of all eligible military connected students by reviewing transcripts, GPA’s and other academic documents; certifies academic progress toward degree; compares student academic records with VA policies; keeps open communications between the Registrar’s Office and the Department of Veterans Affairs and the Texas Veterans Commission.
7. Compiles and submits all required reports for VA Compliance.
8. Responds to student and faculty inquiries by answering or referring inquiries and providing information and assistance; maintains authorization documents; writes queries; produces reports and documents including official transcripts.
9. Oversees Registrar Office processes related to FERPA requests, directory holds, and guest access.
10. Runs processes in PeopleSoft in support of office functions.
11. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree.
• 3 years’ experience in a compliance/certification environment in higher education, applying and interpreting mandated rules and regulations, and proficiency in using specialized software.
• Strong experience in PeopleSoft/Oracle Campus Solutions, including the use of PS Query, and compliance software, such as the NCAA’s Compliance Assistant and/or VA Once.

Preferred Education & Experience:

• Experience in updating webpages.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of problem solving techniques.
• Knowledge of customer service techniques.
• Knowledge of basic research techniques.
• Knowledge of diversity, equity and inclusion in a college setting.
• Knowledge of academic and co-curricular college life at a highly selective, competitive institution.
• Knowledge of FERPA and NCAA academic compliance standards.
• Skill in working collaboratively with high demand stakeholders.
• Skill in effective written and verbal communications.
• Skill in the use of Microsoft Office, to include Word, Excel and Outlook.
• Skill in strong, independent judgement, initiative and critical thinking.
• Ability to manage multiple projects and meet deadlines.
• Ability to review and validate information.
• Ability to work independently
• Ability to stay abreast of changes in NCAA academic compliance standards.
• Ability to stay abreast of changes in VA compliance standards.
• Ability to maintain strong attention to detail.
• Ability to establish and maintain databases.
• Ability to design and write queries or reports.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• This is an in-person, on-campus role.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.