Job Summary:

The Associate Director for the Ralph Lowe Energy Institute (RLEI) is responsible for accomplishing the Institute’s objectives by organizing the implementation of RLEI events and acting as a project manager to oversee various RLEI initiatives. The Associate Director will assist the Executive Director with programs related to Professional MBA graduate students. The Associate Director will develop and implement internal and external engagement strategies via social media and other digital media outlets; coordinate objectives with department leadership; and support the Executive Director in branding the RLEI to strategic corporate sponsors and foster new relationships.

Duties & Essential Job Functions:

1. Organizes content & coordinates speakers for RLEI events. Works with the RLEI team on the planning and execution for all events associated to RLEI, including key annual events such as the Global Energy Symposium (Spring Semester) and the Energy Summit (Fall Semester). Follows up with speakers, confirms agendas, and develops fireside chat content and timelines.
2. Develops survey measures for RLEI events, coordinates the distribution of the surveys, gathers and summarizes feedback, and communicates information regarding the results to key stakeholders.
3. Manages development of topics for directed studies, execution of timelines related to RLEI activities, compliance with requirements from internal faculty and/or external consulting support, promotion and coordination related to the directed studies and their associated internship opportunities.
4. Provides various administrative and operations assistance during annual instructional weekends related to the Energy Deal Team Fund. Organizes for students, faculty, and mentors to be on-site over the weekend and plans extracurricular events accordingly.
5. Internal Communication Strategies: Manages external and internal communication needs consistent with the RLEI mission and goals, including managing Executive Director and staff messaging, press releases, web content, email marketing communications, newsletters social media, and internal communiques; seeking out and responding to media inquiries; coordinating information releases with Neeley External Relations and the TCU Office of Marketing & Communication as needed; and promoting RLEI successes and stories of interest.
6. External Communication Strategies: Facilitates and manages the current media contracts used as additional support to RLEI communication efforts. Coordinates the work of contracted agencies who are tasked with creating picture and video content to support of all RLEI events.
7. Assists department leadership with various projects as needed including but not limited to: development of project timelines, budget management, coordinating follow-up meetings with external partnerships, and helping to create study abroad opportunities RLEI students.
8. Collaborates with the Executive Director on management of Strategic Corporate Partnerships. Takes part in contract development as needed, tracks progress, and manages the contact development and engagement for RLEI advisory board participation, sponsorships, and partnerships. Organizes trips to various cities - most often HOU/DAL/MID/AUS - to allow for networking time and ensure there are clear agendas and strategic alignment with key partners.
9. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree
• 5 plus years’ experience in project management including experience with strategic communication

Preferred Education & Experience:

• CRM system engagement experience
• Experience or knowledge of management education industry

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of organizational management and problem-solving techniques.
• Proficiency in Adobe Creative Suite.
• Proficiency in Microsoft Office Suite.
• Knowledge of print publications
• Knowledge of customer service techniques.
• Ability to be a team player who can adapt to a fast-paced changing environment
• Ability to clearly communicate verbally.
• Ability to draft grammatically correct correspondence.
• Ability to prioritize and balance multiple projects simultaneously.
• Ability to evaluate and make recommendations to improve operations.
• High sense of personal responsibility.
• Strong collaborative and interpersonal skills as a leader and team player.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.