Budget Coordinator - School of Music

Job Summary:

The Budget Coordinator is responsible for developing procedures for and processing of School of Music accounts payables, reimbursements, deposits (including online payment processing), purchasing card transactions, contract budget approvals, wire transfers, student workers payroll, temporary workers payroll, non-exempt workers overtime payroll, part-time faculty contracts, budget reconciliations and journal entry corrections, financial record archiving and establishing financial services project fund reporting. This position will also identify opportunities for budget efficiency and savings, and communicate regularly with the Director about all unit fiscal matters.

Duties & Essential Job Functions:

1. Validates budget coding invoices, reimbursements and deposits.
2. Reconciles online payments, deposits, and creating journal entry corrections.
3. Reconciles financial reports and creating journal entry corrections.
4. Verifies budget availability and vendor suitability for contracts.
5. Generates payroll setup for student workers and temporary workers.
6. Manages data entry of hours worked for student workers, temporary workers, non-exempt worker overtime, and hiring of part-time faculty.
7. Provides financial reporting as requested by the Director.
8. Creates online data storage for all financial and employee record transactions.
9. Generates financial reports for departments, funds and projects.
10. Analyzes financial budget performance and providing trend analysis recommendations for budget compliance.
11. Supervises mail room, front office, and student workers’ job performance.
12. Maintains department schedules by keeping calendars for department personnel; arranging meetings, , conferences, teleconferences, and travel.
13. Organizes department events by securing speakers, making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas and programs, taking minutes.
14. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
15. Assists Director with information gathering for annual accreditation reports.
16. Performs other related duties as assigned.

Required Education & Experience:

• High School Diploma or equivalent.
• 5 years’ experience in accounting/bookkeeping.

Preferred Education & Experience:

• Bachelor’s Degree.
• 2 years’ experience

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of customer service techniques.
• Knowledge of general budget terminology and methodology.
• Skill in analyzing, evaluating and reporting quantitative data.
• Skill in the use of Microsoft Word, Excel and Access.
• Ability to interpret data and make recommendations for improvements.
• Ability to communication both orally and in writing.
• Ability to work independently as well as on team based projects.
• Ability to manage multiple projects and meet strict deadlines.
• Ability to supervise full and part time staff.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• This role is an on campus, in-person position.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.