Coordinator, Longitudinal Integrated Clerkship

Job Summary:

The Longitudinal Integrated Clerkship (LIC) Coordinator will coordinate academic activities for the student clinical experience across Phases 1 and 2 of the curriculum within the assigned clerkships. In collaboration with the Assistant Director, LIC leadership, individual Clerkship directors and Chairs, the coordinator is responsible for the administration, management, and execution of scheduling, assessment tracking, and key operational components of the LIC assigned clerkships. In addition, the coordinator will ensure successful implementation, participate and sustain continuous improvement and evaluation of the LIC and clerkship. The coordinator will exemplify the vision and values of the Burnett School of Medicine at TCU and act in accordance with its policies and procedures.

Duties & Essential Job Functions:

1. Manages and executes LIC operational goals and priorities to ensure that program objectives and accreditation requirements are met.
2. Works closely with the assistant LIC director, LIC leadership and clinical clerkship directors to plan and operationalize, student experiences in the LIC for assigned clerkships.
3. Coordinates assignment, scheduling and reporting of student clerkship session and experiences for LIC phase 2 and if applicable phase 1.
4. Prepares, distributes, and communicates LIC course schedules and materials to students and faculty.
5. Collaborates with appropriate students, faculty, clerkship directors and LIC leadership in the monitoring and tracking of clerkship assessment metrics and student progress.
6. Secures and coordinates instructional space for meetings and LIC events.
7. Analyzes existing standard operating procedures (SOPs) within assigned clerkships and overall LIC to identify opportunities for enhancement to implement improvements and support ongoing effectiveness and efficiency.
8. Collaborates with Burnett School of Medicine Assessment Team and support in obtaining, distributing, and securing student evaluations and proctoring.
9. Works with the LIC director, clerkship directors, course directors, and other stakeholders to coordinate implementation of inter-disciplinary educational sessions (e.g., LeAPs, simulation, communications, curriculum mapping support, etc.).
10. Works seamlessly with multiple leaders, navigates diverse work styles and expectations, and accommodates time-sensitive or evolving requests.
11. Serves as a resource and point of contact for students, ensuring timely and effective resolution of scheduling matters, preceptor and site challenges, and absences. Attends and supports LIC course, clerkship, team and interdepartmental meetings, with responsibility for monitoring key discussion points and ensuring follow-through on action items and relevant outcomes.
12. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree.
• Three years of experience in healthcare, education, or a related field.

Preferred Education & Experience:

• Medical education experience.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Skill in outstanding verbal and written communication.
• Skill in organization, attention to detail, and high reliability.
• Skill in strong analytical and troubleshooting capabilities.
• Skill in Microsoft Office Suite (Word, Access, PowerPoint and Excel) and Adobe Acrobat Professional.
• Ability to be a self-starter with and to take appropriate initiative.
• Ability to provide authentic customer service orientation, with demonstrated ability to perform on a team, demonstrate enthusiasm and patience, and act as a role model for other SOM faculty and staff
• Ability to demonstrate sound judgement and discretion in handling confidential student, faculty, and organizational information.
• Ability to prioritize effectively, set goals, and meet deadlines.
• Ability to collaborate with multiple leaders and adapt to diverse work styles and evolving priorities.
• Skill in analyzing, problem solving and improving processes, including standard operating procedures (SOPs), to enhance efficiency and quality of students’ and faculty experience.
• Ability to adapt, be resilient, and take a proactive approach in a dynamic academic environment to optimize medical student experience.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information for long periods of time.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and primarily sedentary environment which is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.