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Coordinator of Music Admissions

College of Fine Arts

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Coordinator of Music Admissions

  • 499590
  • Professional Staff
  • Full-time
  • Opening at: May 14 2024 at 10:50 CDT
  • College of Fine Arts

Job Summary:

The Coordinator of Music Admissions is responsible for planning and implementing music student admissions by communicating audition processes and appropriate financial aid and scholarship information with perspective and current undergraduate and graduate students.

Duties & Essential Job Functions:

1. Reports to the Director of the School of Music on admissions processes, enrollment updates, and budgets for scholarships and financial aid; acts as the point of contact for music admissions information; creates and oversees admission databases including applications and audition online platforms; identifies admission and enrollment trends and makes recommendations to the Director.
2. Manages public relations by communicating with prospective students and their families about School of Music admission/audition processes and procedures via phone, email, and/or during campus visits; gathers information on admission/audition inquiries; Obtains and distributes database information to faculty for recruitment purposes.
3. Organizes and manages on-campus admission/audition processes to promote the School of Music educational and student experience; schedules on-campus auditions; assists faculty and staff with online admission platform; coordinates staffing needs for audition days; tracks acceptances and scholarship recommendations; communicates with prospective students about application status and admission information.
4. Coordinates with music faculty, Office of Admissions, and Office of Scholarship and Financial Aid regarding applicants’ admission/audition/music scholarship status; identifies and communicates enrollment updates to the faculty and Director; assists with communicating and budgeting scholarships and financial aid awards.
5. Coordinates with the Director, faculty, coordinator of music graduate studies, and the Office of Graduate Studies regarding graduate tuition waivers, graduate stipends, and graduate assistantships; works with faculty, academic advisors, and the Office of International Services on organizing and submitting necessary documents to International Services for graduate level international music students.
6. Oversees and updates admission information on the School of Music website and Acceptd platforms, Coordinates updates with School of Music graduate students responsible for social media upkeep, and coordinates information for print materials with appropriate marketing staff.
7. Supervises Student Music Ambassador program including recruitment, selection, volunteer assignments, updates to applications and music ambassador webpage, shirt and nametag orders
8. Performs other duties as assigned.

Required Education & Experience:

• Bachelors’ degree and 3 years of program management experience.
• High school diploma or GED equivalent and 7 years of program management experience.
• Administrative experience, including supervisory experience.
• Experience working in a university performing arts program.

Preferred Education & Experience:

• Academic admission experience in a higher education environment.
• Experience working with TCU admission practices.
• Experience working in a university music program.

Required Licensure/Certification/Specialized Training:

• Adobe Creative Suite; Microsoft Office.
• Valid driver’s license.
• Must be insurable under the university motor vehicle requirements.

Preferred Licensure, Certification, and/or Specialized Training:

• FileMaker Pro.

Knowledge, Skills & Abilities:

• Knowledge of customer services techniques.
• Knowledge of strong people and organizational techniques.
• Knowledge of research techniques.
• Knowledge of interpersonal communication techniques.
• Knowledge of curriculum and degree requirements.
• Knowledge of university programs.
• Knowledge to trouble shoot software processes and data related issues.
• Skill in Microsoft Office Suite.
• Ability to perform out of town and overnight travel.
• Ability to balance multiple projects simultaneously.
• Ability to assume administrative functions and make independent decisions regarding daily activities.
• Ability to implement various admission programs and projects.
• Ability to interact with constituencies and peers.
• Ability to establish and maintain effective relationships with prospective students, parents, and alumni.
• Ability to review and make recommendations to improve, streamlines processes, and be in the compliance with policies.
• Ability to organize complex projects.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and outdoors and subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position but does involve some overnight travel.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law. 

TCU Annual Security Report & Fire Safety Report Notice of Availability

Texas Christian University is committed to assisting all members of the campus community in providing for their own safety and security. TCU’s Annual Security Report and Fire Safety Report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act. This report includes statistics for the previous three calendar years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within, or immediately adjacent to and accessible from the campus. The statements of policy contained within this report address institutional policies, procedures, and programs concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, emergency notifications and timely warning of crimes, sexual and interpersonal violence, and personal safety at TCU. Additionally, this report outlines fire safety systems, policies and procedures for on-campus housing facilities, as well as residence hall fire statistics. 

The Annual Security Report and Fire Safety Report can be found on the TCU Police Department website at, or a paper copy of the report may be obtained by contacting the TCU Police Department at 817-257-7930, or via email at

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