Director Degree Certification (AddRan College of Liberal Arts)

Job Summary:

The Director of Degree Certification is responsible for supporting the AddRan College of Liberal Arts by managing the undergraduate degree certification process in the college. They serve as the primary support for undergraduate academic programs and processes in the college and support advising on academic issues to undergraduate students.

Duties & Essential Job Functions:

1. Undergraduate Degree Support: Prepares and monitors students’ intent to graduate two semesters (or 84 hours) prior to graduation; notifies students that they have been approved for graduation or that they do not meet graduation requirements; supports students and advisors during this period by identifying problems and working toward resolutions; certifies the degrees of seniors by preparing degree plans, reviewing all undergraduate senior academic advising reports, and ensuring that graduation requirements have been met; approves students for graduation in collaboration with the Registrar’s office.
2. Undergraduate Academic Support: Supports degree plan needs, in consultation with the Associate Dean of Undergraduate Studies; provides support for approving study abroad and transfer requests, academic overload requests, late adds and drops (especially after approval for graduation), retroactive language credit, course scheduling, and catalog changes; reviews requests for exceptions to degree plans and refers such requests appropriately for approval; certifies progress for student athletes for NCAA compliance.
3. Record Keeping and Advising Support: Monitors students’ planned actions by periodically following up and documenting changes; receives, processes, and maintains documents and navigates databases as necessary; troubleshoots potential problems and makes appropriate referrals; acts as a liaison for college to academic departments by working with the dean and associate dean to interpret and communicate academic policies and procedures; serves as a resource for academic advisors, faculty, and academic departments as well as for admissions and the Registrar’s Office.
4. Processes and Data Management: Develops and maintains familiarity with current processes and procedures and consults with the Dean, Associate Dean of Undergraduate Studies, Registrar’s office, Director of ACCESS, and Director of the Academic Resource Center about college initiatives; makes recommendations for the improvement of processes and oversees the implementation of approved changes; ensures that College record keeping aligns with that of the Registrar’s office.
5. Curriculum Support: Provides administrative support for the college curriculum committee, including helping draft the agenda and taking and keeping track of committee meeting minutes; manages flow of documents and processes during the curriculum submission and approval process; works with Associate Dean of Undergraduate Studies and departments to accurately process revisions for the Undergraduate Catalog; supports syllabus review processes by collaborating with the Associate Dean of Undergraduate Studies.
6. Dean’s Office support: Works collaboratively in the college team, sharing Dean’s Office duties and assisting the College in other initiatives as possible and assigned.
7. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree or equivalent in experience
• 5 years in higher education administration, academic programming or related field, including advising/counseling students, and staff supervision.

Preferred Education & Experience:

• Prior experience with university systems, academic programs, and NCAA compliance

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of curriculum and degree requirements.
• Knowledge of admissions process, transcript evaluation and student advising.
• Knowledge of university programs.
• Knowledge of program planning.
• Knowledge of customer service techniques.
• Knowledge to establish and maintain databases.
• Knowledge of research techniques.
• Knowledge of NCAA student athlete compliance requirements.
• Skill in components of Microsoft Office Suite.
• Skill in the navigation of Microsoft Windows.
• Skill in communications and interpersonal techniques.
• Ability to clearly communicate information orally and in writing.
• Ability to interact with faculty and staff as well as students and parents.
• Ability to manage multiple projects and meet deadlines.
• Ability to review and make recommendations to improve and streamline processes.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.