Job Summary:

The Director of Financial Operations Facilities is responsible for the financial operations of the TCU Facilities Department, including the development of the operating budgets and all associated financial reporting and analysis, business analysis, and accounting operations. This position is responsible for managing the accounting operations and accounting activity to ensure accuracy of financial records and works with the Assistant Vice Chancellor on financial sustainability strategies for the Facilities department. The Director, Financial Operations Facilities takes the lead and develops projections for facilities operating budgets, and oversees the development of reports and metrics to track expenditures and financial trends.

Duties & Essential Job Functions:

1. Supports the Assistant Vice Chancellor of Finance and Business Operations with all financial and internal control requirements of the facilities department.
2. Manages the development and preparation of the Facilities annual operating budget by preparing the annual budget request, analyzing budget vs. actual expenditures and investigating variances, presenting annual budget to the facilities executive leadership team; partners with Facilities management to review revenues and expenses throughout the fiscal year.
3. Develops and defines processes and creates guidelines to support department controls and safeguarding of assets; strategizes and partners with managers on continuous development and improvements in processes/systems and automations.
4. Monitors internal processes and system controls, including consistent review of computerized maintenance management system (CMMS) authorizations; ensures accurate commitment balances through verification of approved contracts and change orders into the system; reviews system job orders for accurate charge codes. Follows up with department managers for resolutions and process improvements.
5. Develops outcome-based analysis for operations by identifying information for reports, creating management reporting, establishes metrics and goals, assesses and analyzes operational performance, recommends improvements for processes and infrastructure, and incorporates changes into budgets where appropriate.
6. Collaborates with Facilities Support Services on department system training, system-generated management reports, and exception reporting; collaborates with department leadership on the financial structure and department processes.
7. Completes capitalized salaries project allocation.
8. Works closely with project managers and department managers in ensuring timely capital project close-out and subsequent closure in the TCU Accounting system; works with the university Accounting Office for all project accounting and year-end accounting activities, including capitalization determinations and other issues.
9. Facilitates warehouse inventory counts; authorizes material inventory adjustments; ensures adequate procedures for safeguarding facility department equipment and assets; approves asset disposals/retirements.
10. Assigns responsibilities, reviews work, provides training, gives performance feedback and prepares performance evaluations. Cross trains staff to ensure continuity of operations.
11. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor's degree in Business, Accounting, Finance or related field of study.
• 8 plus years' experience in finance, accounting or budgeting, including financial analysis and control in a multi-cost center styled organization.

Preferred Education & Experience:

• Master’s degree in Accounting, Finance or related field of study.
• Experience in a facilities division with multiple capital projects and large maintenance budgets.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of financial analysis and accounting techniques.
• Knowledge of budgeting and control systems.
• Knowledge of project management techniques.
• Knowledge of communication, presentation and interpersonal relationship techniques.
• Knowledge of information warehouse and business intelligence software tools.
• Knowledge of customer service techniques.
• Skill in Microsoft Office including Excel.
• Skill in Microsoft Windows navigation.
• Ability to demonstrate strong analytical, problem solving and research capabilities and communicate results.
• Ability to review and make recommendations to improve and streamline processes.
• Ability to extract and analyze financial data in a computerized environment.
• Ability to perform detailed analysis.
• Ability to work collegially and effectively with others.
• Ability to exercise independent judgment and initiative.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.

• This role is an on campus, in-person position.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.