Job Summary:

Brite Divinity School is seeking a highly skilled and proactive Event and Engagement Coordinator with a strong background in program management, event coordination, communication, and process improvement. The ideal candidate will be a detail-oriented, organized, and resourceful professional who can manage a variety of tasks efficiently. In this, they additionally collaborate with various departments of Brite Divinity School to help plan, coordinate, and execute special events, including but not limited to lectures, special classes, receptions, and community gatherings for the Center for Lifelong Learning, the Center for Theology and Justice, and the Community Programs (Asian/Asian American and Pacific Islander Church Studies, Black Church Studies, Borderlands Institute, Carpenter Initiative on Gender, Sexuality, and Justice, Jewish Studies Program, and Latina/o/x Church Studies).

Duties & Essential Job Functions:

1. Assists the Assistant Dean for Strategic Initiatives and Theological Imagination with event and project coordination including but not limited to logistical matters related to the dean’s travel, coordinating meetings, and leading program and event organization and execution.
2. Assists in coordinating events on behalf of: the Center for Lifelong Learning, the Center for Theology and Justice, and Community Programs (Asian/Asian American and Pacific Islander Church Studies, Black Church Studies, Borderlands Institute, Carpenter Initiative on Gender, Sexuality, and Justice, Jewish Studies Program, and Latina/o/x Church Studies), including creating and managing timelines, budgets, and resource allocation.
3. Oversees on-site event management, ensuring smooth operations and addressing any issues as needed for centers and community programs.
4. Coordinates with the IT Department to ensure all technical requirements for center and community programs events are met, including live streaming, webinar setups, and technology support.
5. In collaboration with the Assistant Dean, Community Program Directors, and Center Directors helps organize center and community program events by securing speakers, making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas and programs, and securing parking arrangements.
6. Assists in managing centers and community program projects by monitoring project progress, coordinating activities, communicating with vendors, resolving problems, and making recommendations for management approval.
7. Identifies and implements opportunities to streamline departmental processes and workflows to improve efficiency. This may involve developing new procedures, leveraging technology, or creating more effective communication systems.
8. In collaboration with Brite Marketing and Communications, maintains webpages, social media platforms, and SharePoint sites for centers and community programs by creating and updating content, identifying and resolving issues, and implementing results.
9. Monitors expenses by gathering and reporting budget information for centers and community programs, facilitating and monitoring invoices and purchase orders, and scheduling and reconciling expenditures.
10. Serves as a primary contact for internal and external inquiries for basic information, providing professional and timely assistance.
11. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree and 2 plus years of program management, event coordination, or related experience
OR
• High School Diploma and 6 plus years of program management experience of program management, event coordination, or related experience

Preferred Education & Experience:

• Experience with on-site event management

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge and basic understanding of Brite Divinity School’s ethos.
• Ability to prioritize and manage multiple projects with a high degree of accuracy and attention to detail.
• Knowledge of customer service techniques.
• Knowledge of basic research techniques.
• Skill in the use of Microsoft Office, including Word and Excel.
• Skill in problem solving and communicating resolutions.
• Ability to communicate clearly both orally and in writing.
• Ability to draft and edit professional and accurate business and external correspondence.
• Ability to learn department specific computer software.
• Ability to maintain staff confidence and protect operations by keeping information confidential.
• Ability to problem solve, think critically and creatively, research, negotiate and make recommendations to improve operations.
• Ability to function independently and autonomously as well as work within a team.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Visual acuity to perceive design details using close and color vision.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 20 lbs.

Work Environment:

• Work is generally indoors with travel around campus and frequent interaction with others.
• Hours are subject to schedule changes and/or variable to include occasional evening hours for event support.
• This role is an on-campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.