Job Summary:

The Facilities Operations Coordinator is responsible for sustaining school or university functions by scheduling and coordinating space and service requirements.

Duties & Essential Job Functions:

1. Identifies future facilities planning requirements by coordinating office moves and relocations; designs layout of office space; recommends furniture and equipment purchases for office, event spaces and classrooms; inventories storage areas.
2. Manages school operations and administrative functions by planning and implementing office systems, layouts, equipment procurement, and assuming oversight of facility maintenance.
3. Prepares facilities for occupancy by initiating improvements, changes, or repairs to building areas with appropriate departments and outside vendors; inspects building and office areas; considers factors of air circulation, lighting, location, and size; expedites services; confirms changes with requestor.
4. Schedules classrooms by determining requirements for classrooms for all undergraduate and graduate programs; determines appropriate options to maximize building space.
5. Schedules events for meeting or conference centers by providing facilities planning information; responds to requests and answering questions; provides room and technology set-up information; assists with coordination.
6. Trains internal and external users on audio/visual equipment by providing information about equipment operation and answering questions; explains equipment features to users; troubleshoots problems.
7. Maintains safe and clean environment by maintaining locked/unlocked doors at assigned times; controls access to keys and codes for offices and classrooms; and changes keys and codes to secured areas as needed.
8. Monitors expenses for repair and renovation by gathering and reporting budget information and authorizing purchases; facilitates and monitors invoices and purchase orders, schedules and reconciles expenditures.
9. Accomplishes staff results by prioritizing, scheduling and assigning work assignments; monitors work results.
10. Oversees onboarding of new faculty and staff to the Neeley School of Business. Ensures work spaces are ready and provides overall introductory support.
11. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree or equivalent in experience.
• 3 years of experience in operations coordination, scheduling, event planning, and project management.
• Experience in higher education

Preferred Education & Experience:

• None

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of office design layout techniques.
• Knowledge of furniture and equipment purchasing.
• Knowledge of customer service techniques.
• Knowledge of basic accounting processes.
• Knowledge of department specific computer software.
• Knowledge of basic keyboarding skills.
• Knowledge of basic bookkeeping and record keeping skills.
• Skill in Microsoft Windows navigation.
• Skill in some or all components of Microsoft Office.
• Ability to utilize department specific computer software.
• Ability to review and make recommendations to improve and streamline processes.
• Ability to manage multiple projects and meet deadlines.
• Ability to clearly communicate information verbally and in writing.
• Ability to draft grammatically correct correspondence.
• Ability to assume administrative tasks and make independent decisions regarding daily activities.
• Ability to train users on audio-visual equipment.
• Ability to schedule, plan and coordinate events.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• This role is an on campus, in-person position.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.