Job Summary:

The Administrative Assistant is responsible for providing administrative support for activities and programs of the Dean's Office, primarily by supporting the Associate Dean for Community Engagement and the Associate Dean for Faculty & Research.

Duties & Essential Job Functions:

1. Maintains department schedules by keeping calendars for assigned department personnel; arranging internal and external meetings, notating deadlines and reminders, and scheduling travel.
2. Assists with travel arrangements by creating travel requests, booking transportation and accommodations, completing registrations, and submitting expense reports as needed.
3. Coordinates meetings for the Associate Dean of Community Engagement and Associate Dean for Faculty & Research; prepares agendas/documents; reserves rooms; determines and arranges for meeting requirements (e.g., meals, AV requirements, set-up, clean-up); sends calendar invitations; and gathers preparatory information.
4. Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders; scheduling and reconciling expenditures.
5. Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics.
6. Organizes work by reading, routing and answering correspondence; collecting, maintaining and prioritizing information; managing department procedures and telecommunications; updating records and inventory.
7. Provides support for college-wide events as needed by securing speakers, making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas and programs, and taking minutes.
8. Performs other related duties as assigned.

Required Education & Experience:

• High School Diploma, GED or equivalent.
• 1 year of basic office experience

Preferred Education & Experience:

• Bachelor's Degree.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of academic programming.
• Knowledge of department specific computer software.
• Knowledge of customer service techniques.
• Knowledge of research techniques.
• Skill in Microsoft Office and navigation techniques.
• Skill in the navigation of Microsoft Windows.
• Ability to review and make recommendations to improve and streamline processes.
• Ability to maintain confidentiality in dealing with sensitive data.
• Ability to clearly communicate verbally and in writing.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• This role is an on campus, in-person position.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.