Coordinator of Events – University Union

Job Summary:

The Coordinator of Events is responsible for the scheduling, coordinating, and supporting events held within the University Unions’ facilities and outdoor locations.

Duties & Essential Job Functions:

1. Coordinates with clients hosting events in the University Unions facilities and outdoor locations by developing the correct room setup; arranging appropriate AV needs; providing additional information on other setup options and resources; and serving as liaison with other University resources to help facilitate event coordination. Assists University Unions’ team with high-priority coordination.
2. Provides event support by meeting with clients prior to events; facilitating event layouts and designs; and coordinating event staffing with the University Unions team.
3. Offers event advising and programming support for student organizations with events in the Unions.
4. Works with the University Unions team to train the TCU community on the utilization of event management software.
5. Collaborates with Student Activities on oversight of the Community Commons.
6. Creates and implements assessment protocol for the University Unions to help inform building utilization, customer service practices, and student employment development.
7. Maintains effective departmental and divisional relationships and knowledge by attending scheduled division, department, Union staff and student assistant meetings.
8. Oversees all events and building operations when acting as manager of Unions facilities.
9. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree or equivalent in experience.
• 3 years’ experience in event coordination including building operations or related experience.

Preferred Education & Experience:

• Master’s degree
• 4-5 years experience in event planning and building management, including staff supervision.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of customer service techniques.
• Knowledge of instruction, facilitation, and training techniques.
• Knowledge of multicultural issues.
• Knowledge of basic financial management principles and techniques.
• Knowledge of building and union operations.
• Knowledge of risk management principles and techniques.
• Skill in all components of Microsoft Office.
• Ability to train, lead and evaluate student staff.
• Ability to balance multiple projects simultaneously.
• Ability to schedule, plan and coordinate events.
• Ability to work collaboratively with faculty, staff, and community members.
• Ability to collaboratively work with physical plant support services, conference services, instructional services, and food services as it relates to events scheduling.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.