Coordinator Pre-Health Professions Institute

Job Summary:

The Coordinator Pre-Health Professions Institute is responsible for supporting the Pre-Health Professions Institute.

Duties & Essential Job Functions:

1. Serves as a liaison between the public and the TCU Pre-health Professions Institute. Responds by phone, email, social media and snail mail to prospective and current students who request information about TCU undergraduate and post-baccalaureate programs. Answers questions and gives advice to current students about the program, professional schools, and other health-related programs.
2. Serves as an academic advisor for first-year pre-health students and as a mentor to all Pre-Health students. Assesses student needs and develops new programs as needed.
3. Coordinates walk in advising program throughout the academic year. This includes participation in “official” academic advising (three weeks in October and March) as well as walk-in advising hours and individual appointment hours throughout the semester. Releases advising holds as necessary to allow students to enroll.
4. Coordinates advising and orientation tasks during first-year and transfer orientation in June and August. This includes scheduling faculty directors to give orientation presentations, preparing orientation materials for incoming students, recruiting advisors and orientation volunteers, scheduling rooms for advising and enrollment, overseeing the compilation of student advising files and communicating with course coordinators so that science courses have adequate numbers of seats.
5. Participates in professional development related to student mentoring like the Texas Association of Advisors for the Health Professions Annual Meeting and the National Association of Advisors for the Health Professions Biennial Meeting.
6. Maintains student and alumni data and ensures accuracy of records. Completes various reports including the annual report and orientation report.
7. Teaches/co-teaches Introduction to Pre-Health Professions
8. Coordinates social media presence on LinkedIn, Facebook and Instagram. Expands outreach and communication to students, parents, and alumni.
9. Hires student workers, monitors and assigns work.
10. Coordinates logistics and promotion of private tutoring program by coordinating availability with select private tutors each semester for Pre-Health students. Adds to private tutor list as needed.
11. Coordinates engagement between Pre-Health Club Presidents and Pre-Health Leadership Council President’s Liaison. May serve as advisor to various Pre-Health student organizations;
12. Oversees peer mentor program. Selects and trains students in department and university policies, schedules mentors and oversees ongoing professional development. Assesses program on a semester by semester basis.
13. Oversees Experiential Project to Impact the Community service learning grant program. Develops an RFP, coordinates meetings of the selection committee, mentors successful applicants in the completion of the project, oversees grant spending and insures all expenditures comply with TCU policy, organizes end of the year banquet attended to TCU faculty/staff and community partners to celebrate student projects.
14. Coordinates TCU Pre-Health Internship Applications by: Developing the application, coordinating informational meetings for students, and assuring that students are selected for offered internships. Oversees the selection and management of the Summer ER Internship offering.
15. Coordinates the clinical observation program. Oversees student coordinators, ensures students are properly trained and fulfilling requirements, collects and maintains documents from all program participants, maintains/develops relationships with existing clinical partners through annual meetings with providers and office staff and expands clinical opportunities for Pre-Health students.
16. Coordinates internal Pre-Health Team meetings. Responsible for meeting logistics, agenda and notes.
17. Assists with Pre-Health special events and serves on University Committees as needed
18. Assures that internal Pre-Health Professions Resources page is accurate and up-to-date.
19. Coordinates various equity and inclusion initiatives for the Institute.
20. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s Degree.
• 2 years of experience coordinating programs.

Preferred Education & Experience:

• Master’s degree
• Academic advising or coaching experiences
• Experience managing social media pages and creating online content

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of customer services techniques.
• Knowledge of research techniques.
• Knowledge of interpersonal communication techniques.
• Knowledge of department specific computer software including: Qualtrics, LinkedIn, Facebook and Instagram
• Knowledge of curriculum and degree requirements.
• Knowledge of university programs.
• Skill in some or all components of Microsoft Office.
• Ability to balance multiple projects simultaneously.
• Ability to assume administrative functions and make independent decisions regarding daily activities.
• Ability to interact with individuals from various levels of the organization and strong organizational skill.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• This is an in-person, on-campus role.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.