Job Summary:

The Graduate Recruiting and Admissions Events Specialist is responsible for assisting with the planning, organizing, communication, and execution of events for prospective and alumni students. Primary duties include, but are not limited to, posting events, sending event communications, managing invitations, coordinating specific functions, and managing the details required to execute an effective event whether on-campus, off-campus, or virtual. This position will require collaboration with other departments and external stakeholders. This is a long-term temporary position scheduled for 29 hours of work per week.

Duties & Essential Job Functions:

1. Assists with the coordination of details for recruitment and admissions events, alumni, and team appreciation/retreat events
2. Assists with coordinating follow-up communication with prospective students/guests
3. Coordinates and monitors event timelines and ensure deadlines are met
4. Coordinates the setup and breakdown of planned events
5. Assists with invitee list, manages RSVP list and manages correspondence
6. Coordinates event logistics, including registration and attendee tracking and pre- and post-event evaluations
7. Assists with design of event invitations and material
8. Assists with booking on-campus and off-campus room location(s), coordinating with facility management and other stakeholders, and external vendors as necessary
9. Assists with selection of catering, setup and menus
10. Visits venue to plan layout of seating and décor (as necessary)
11. Assists with prepare of presentations, reserve projector, computer and other display materials (as necessary)
12. Works closely with designer and printer to develop event invitations (as necessary)
13. Performs other related duties as assigned

Required Education & Experience:

• High school diploma or GED Equivalent
• Experience in the area of event planning and execution

Preferred Education & Experience:

• Bachelor’s degree

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of customer service and interpersonal skills.
• Knowledge of outstanding problem-solving skills.
• Skill in organization with attention to detail.
• Skill in excellent oral and written communication skills.
• Ability to work effectively independently, within a team, with students, peers, and community.
• Ability and knowledge of working with professional integrity and discretion.
• Ability to accept duties with initiative and resourcefulness.
• Ability to effectively multi-task.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• This role is an on campus, in-person position.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.