Office Coordinator - Summer Music Institute

Job Summary:

The Summer Music Institute Office Coordinator is responsible for organizing and processing summer staff contracts, payroll requests and Federal payroll forms. The position also tracks staff background checks, campus minors training certificates, SMI registration customer service, and staff communications.

Duties & Essential Job Functions:

1. Processes SMI staff contracts and payroll requests
2. Manage staff hiring materials checklist (W-9s, supplier forms, training certificates, background checks, etc.)
3. Responds to customer service registration inquiries (works in conjunction with Extended Ed Office)
4. Assists with camp and workshop event setup and cleanup
5. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s Degree
• Experience processing spreadsheet data

Preferred Education & Experience:

• Music degree
• Experience working in an education environment

Required Licensure/Certification/Specialized Training:

• Complete ‘Darkness to Light’ online training course (Campus Protection for Minors)

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Skill with MS Office Suite
• Ability to understand and follow existing organizational procedures and document processing
• Ability to organize and manage summer camp housing and events
• Ability to organize and track contract/payroll documents
• Ability to plan and implement events and activities

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors/outdoors and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.