Job Summary:

The Assistant Director of the Longitudinal Integrated Clerkships Administration (LIC) Program is responsible for the comprehensive management, administration, and execution of the LIC program components across Phase 1 and Phase 2, including credentialing and Learning Application and Pondering Sessions (LeAPS). This role involves overseeing the day-to-day activities and work of the Senior LIC Coordinator, LIC Coordinators, and LIC Faculty Recruiting Coordinators to ensure efficient program operations. Key responsibilities include ensuring the successful implementation, maintenance, continuous improvement, and evaluation of the LIC. The Assistant Director LIC Administration collaborates closely with the Administrative Director to support Clerkship Directors and Department Chairs in fulfilling their roles, identifying needs, and achieving program goals related to the LIC. Additionally, the Assistant Director works with the Administrative Director to ensure the LIC program's goals, priorities, and curriculum are fully executed and aligned with the overall objectives of the School of Medicine.

Duties & Essential Job Functions:

1. Manages the LIC Team, including organizing LIC Team and Clerkship Director meetings.
2. Oversees operational activities within the LIC to ensure program objectives, priorities, assessment goals, and accreditation requirements are met.
3. Directly manages and coordinates communication and efforts among the LIC Team.
4. Collaborates with the LIC Administrative Director and clerkship directors to plan, operate, and evaluate student experiences within the LIC for continuous improvement.
5. Partners with the LIC Administrative Director to design, implement, and execute LIC reports that ensure the achievement of program goals and compliance with LCME guidelines.
6. Works with the LIC Administrative Director to implement recruitment and outreach strategies to attract and retain LIC faculty.
7. Coordinates and manages the assignment, scheduling, and reporting of student experiences in all phases of the LIC.
8. Collaborates with departments, students, faculty, and administrators to monitor and track the progress of students and the LIC.
9. Manages the process of securing and coordinating instructional space for meetings and LIC events.
10. Supports the Assistant Dean for Assessment and Quality Improvement by overseeing the LIC coordinators in obtaining, distributing, and archiving student and preceptor evaluations.
11. Serves as a resource for students, assisting them in resolving any scheduling issues related to the LIC programs.
12. Acts as a resource for clinical partners to ensure compliance with credentialing and provides support to resolve any challenges or obstacles.
13. Attends and contributes to LIC course meetings, clerkship meetings, team meetings, assessment meetings, curriculum meetings, and other required meetings.
14. Creates and analyzes reports on LIC status, making independent adjustments to procedures and processes for improvement based on findings.
15. Monitors, manages, and evaluates the performance and progress of the LIC team.
16. Assists the LIC Director in basic budget management and tracking, including faculty teaching time and miscellaneous payments (e.g., course events, preceptor visits).
17. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree in health care administration, business administration, or a related field, and 5 years of relevant healthcare or higher education experience
or
• Master’s Degree in health administration, business administration, or a related field, and 3 years of relevant healthcare or higher education experience.

Preferred Education & Experience:

• Health Management and operations experience
• Supervisory experience.
• Medical education experience

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Skill in outstanding verbal and written communication.
• Strong interpersonal and supervisory skills.
• Skill in organization, attention to detail, and high reliability.
• Skill in strong analytical and troubleshooting capabilities.
• Ability to weigh pros and cons in what is basically a very uncertain or ambiguous situations, calling for a high level of judgment or even intuition.
• Skill in Microsoft Office Suite (Word, Access, PowerPoint and Excel) and Adobe Acrobat Professional.
• Ability to be a self-starter with and to take appropriate initiative.
• Ability to provide authentic customer service orientation, with demonstrated ability to perform on a team, demonstrate enthusiasm and patience, and act as a role model for other SOM faculty and staff
• Ability to prioritize effectively, set goals, and meet deadlines.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• This is an on-campus, in-person position.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.