Job Summary:

The Associate Director of Facilities is responsible for supporting Student Affairs Facilities by overseeing day-to-day responsibilities within the department, and managing and maintaining divisional facilities with a primary focus on Housing and Residence Life and Residential Housekeeping.

Duties & Essential Job Functions:

1. Maintains Student Affairs Facilities by assisting with and implementing repair and replacement schedules; performing quality control on work performed by internal and external organizations; implementing productivity standards; resolving operations problems; responding to emergencies; maintaining records; implementing new procedures.
2. Assist in developing short term and long-term project plans for facility improvements and assists Director in prioritizing projects.
3. Assists with project oversight for facility improvements and complete all necessary administrative processes/paperwork for projects.
4. Maintains staff by recruiting, selecting, orienting, and training employees; developing personal growth opportunities.
5. Manages contracts creation and execution in management software (Jaggaer) and, university agreements (laundry management, vending, and service contracts).
6. Provides quality service by enforcing quality and customer service standards; maintaining inventory; planning replacement schedules for equipment, appliance and furniture; coordinating storage; consulting with staff and students regarding improvements to facilities.
7. Act as a secondary liaison to TCU Facilities for Student Affairs Facilities.
8. Manages departmental budgets by analyzing expenditures; preparing annual budget recommendations; providing signature authority for approximately $1,500,000 annually.
9. Ensures productive and efficient work force by purchasing equipment, tools and supplies; supervising inventory and replacement of equipment, tools, and supplies.
10. Provides support in the planning and implementation of new construction and renovation projects.
11. Assists in planning for Summer Conference housing needs, including but not limited to coordinating schedules to fit with projects; providing guidance to summer conferences staff; and advising Director and Housing on summer conference schedules and ensures high quality customer service.
12. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree or equivalent in experience.
• 4 years’ experience in facilities management
• Experience as a supervisor (experience can be concurrent)

Preferred Education & Experience:

• Master’s degree and a demonstrated understanding of college student life.
• 3 Years of project management experience.
• Human Resources experience.

Required Licensure/Certification/Specialized Training:

• Valid Texas Driver’s License.
• Must be insurable under the university motor vehicle requirements.

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of current trends in college student housing facilities, i.e., construction and renovations, how design effects the college residence life environment and college student development.
• Knowledge of College and University facility standards and best practices.
• Knowledge of health and safety regulations.
• Knowledge of basic record keeping techniques.
• Knowledge of basic structural maintenance and building maintenance.
• Knowledge to troubleshoot and recommend improvements in operations.
• Knowledge of department specific software.
• Knowledge of customer service techniques.
• Skill in some or all components of Microsoft Office.
• Skill in Microsoft Windows navigation techniques.
• Skill in written and verbal communication.
• Ability to manage multiple projects and meet deadlines.
• Ability to train and lead staff.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is in an office setting and across campus in housing and dining facilities and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.