Job Summary:

The Coordinator for Student Engagement is a key staff position charged with oversight and coordination of all activities and initiatives related to Student Engagement programs across the entire portfolio of Graduate Programs.

Duties & Essential Job Functions:

1. Manages the logistics for new student orientations by ordering catering, arrange transportation needs, emailing incoming students, and managing other logistics needed to put on a seamless onboarding experience.
2. Works closely with student leaders, faculty program leads and other stakeholders to define the scope of student organization initiatives including but not limited to Hooding ceremonies, graduation events, networking functions, mentoring programs, social and community engagements. Ensures that stakeholder needs are anticipated and met within budget for both internal and external focused events
3. Creates detailed work plans for various department objectives and ensures schedules are accurate, achievable, and results oriented. Determines resources required to complete projects successfully according to the timeline and within budget. Reviews schedules and deliverables with senior management and determines relevant measures.
4. Executes various department initiatives according to project plans, engaging in problem solving to ensure appropriate progress.
5. Develops reports to document outcomes of various department initiatives on a regular basis. Advises senior management and other team members of the outcomes and results.
6. Maintains primary responsibility for ensuring the accuracy and timeliness of expense processing, tracking and coding for Student Engagement.
7. Collaborates with Neeley Finance to understand and adhere to shifting protocols regarding budget and expenses. Ensures the Finance team has all necessary information and reports from the Student Engagement team.
8. Provides exemplary customer service to students, corporate partners, faculty, staff and guests.
9. Leads vendor relationship management for all Student Engagement initiatives and coordinates with department-wide administrative team on vendor selection and usage.
10. Initiates and manages various contract processes, to include negotiating when appropriate, while building and maintaining strategic relationships with campus-wide partners.
11. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s Degree in Business Administration, Communications, or a related field and 2 years of experience in program coordination, event planning, or related administrative roles
OR
• 6 years’ experience in program coordination, event planning, or related administrative roles

Preferred Education & Experience:

• Bachelor degree
• 3+ years program, project management, or event planning experience

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Skills in event planning
• Knowledge of program or project management.
• Skills in communication, verbal and written.
• Skills in some or all components of Microsoft office products.
• Skills in some or all components of Google or other collaborative products.
• Ability to apply initiative and creativity to problem solving.
• Ability to work independently as well as on a team.
• Ability to manage multiple projects and meet deadlines.
• Knowledge of financial accounting processes.
• Skill in financial recording keeping, audit processes
• Skill in budget management and negotiation skills.
• Ability to clearly communicate information and draft grammatically correct correspondence.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is mostly indoors and sedentary and is subject to schedule changes and/or variable work hours.
• Some weekend and evening work required.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.