LIC Faculty Recruiting Coordinator

Job Summary:

The Longitudinal Integrated Clerkship (LIC) Faculty Recruiting Coordinator supports all faculty recruitment, outreach and reporting activities to support LIC faculty for the School Medicine. This includes serving as support to Clerkship Directors and Department chairs as the primary point of contact for newly identified potential faculty and coordinating the completion of initial faculty appointment materials and continued relationship building. Assists the LIC Director and supports LIC Clerkship Directors and Chairs in meeting clerkship faculty goals, including sourcing, screening, scheduling interviewing, appointment process management and reporting.

Duties & Essential Job Functions:

1. Assists in identifying and managing potential faculty to support LIC Clerkship disciplines
2. Conducts visits to potential sites to scout for new faculty
3. Attends hospital or outpatient meetings and other related events to support recruitment activities as directed by LIC leadership and Clerkship Directors.
4. Assists with initiating the process of required documents for new appointments and onboarding for LIC faculty.
5. Provides new LIC faculty with a professional, efficient, and seamless experience.
6. Contacts and follows up with new faculty to collect and complete initial required information and paperwork.
7. Maintains faculty recruitment and fully appointed faculty reports up to date to address gaps, needs and successes
8. Greets, schedules and manages in-person and zoom meetings with new faculty as needed.
9. Serves as one of the first points of contact for new LIC faculty.
10. Assists clerkship directors and department chairs with development and implementation of communication and recruitment strategies.
11. Serves as the constant and point of contact for candidates during the initial recruitment process.
12. Tracks candidates, manages faculty databases per clerkship and facilitates timely review of candidate materials by respective department chairs and education coordinators.
13. Responds to faculty inquiries regarding paperwork and reimbursement.
14. Collaborates and supports LIC team to meet faculty needs of all phases of LIC.
15. Schedules and manages LIC Clerkship meetings.
16. Maintains confidentiality and professionalism while working with highly confidential information.
17. Performs other duties as assigned or requested.

Required Education & Experience:

• Bachelor’s degree.
• 3 years of relevant healthcare or physician relations experience, or an acceptable equivalence.

Preferred Education & Experience:

• Medical education work experience preferred.
• Familiarity with healthcare settings (hospital and clinical) preferred

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Skill in outstanding verbal and written communication.
• Skill in organization, attention to detail, and high reliability.
• Skill in strong analytical and troubleshooting capabilities.
• Skill in Microsoft Office Suite (Word, Access, PowerPoint and Excel) and Adobe Acrobat Professional.
• Ability to establish good relationships with the public (for example, being courteous and helpful).
• Ability to be a self-starter with and to take appropriate initiative.
• Ability to provide authentic customer service orientation, with demonstrated ability to perform on a team, demonstrate enthusiasm and patience, and act as a role model for other SOM faculty and staff
• Ability to prioritize effectively, set goals, and meet deadlines.
• Ability to present accurate information both verbally and in writing.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.