Yearbook Production Assistant

Job Summary:

The Yearbook Production Assistant supports the completion and final production of the 2024–25 and 2025–26 yearbooks. This temporary position will help organize and review yearbook content, verify names and captions, check page layouts and image placement, track outstanding materials, and coordinate revisions needed to move both yearbooks through final production. The role requires strong attention to detail, organization, dependability, and the ability to manage multiple deadlines.

The Yearbook Production Assistant will work with designated staff and contributors to identify missing information, resolve production issues, maintain accurate project records, and help ensure that both yearbooks are complete, consistent, and ready for final approval and production.

Duties & Essential Job Functions:

1. Assists with completing yearbooks according to established production timelines.
2. Organizes, reviews, and tracks yearbook pages, photographs, captions, and other submitted materials.
3. Proofreads content for spelling, grammar, formatting, consistency, and completeness.
4. Verifies names, titles, dates, captions, and other identifying information against available source materials.
5. Reviews page layouts, image placement, and formatting for accuracy and consistency.
6. Identifies missing content, errors, duplicate materials, and other issues requiring follow-up or correction.
7. Maintains an organized record of page status, outstanding edits, approvals, and production tasks.
8. Assists with incorporating approved corrections and preparing files or materials for final review and production.
9. Communicates time-sensitive issues, production delays, or unresolved questions promptly to the designated supervisor.
10. Maintains professionalism, discretion, and confidentiality when handling drafts, photographs, names, and other yearbook materials.
11. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree in mass communications, journalism, English or related field.
• 2 years’ experience in the marketing field which can include graphic design, publications, copywriting
• 2 years’ experience as an editor in print media or publications environment, including collegiate roles

Preferred Education & Experience:

• None

Required Licensure/Certification/Specialized Training:

• Training in Adobe Creative Suite (Intermediate Skill level)

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Skill in Adobe Creative Suite products including InDesign, Photoshop, Illustrator
• Skill in some or all components of Microsoft Office.
• Skill in Microsoft Windows navigation.
• Ability to troubleshoot problems and implement solutions.
• Ability to work independently and as a team member
• Ability to clearly communicate verbally.
• Ability to draft grammatically correct correspondence.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.